Unit 4 Facilitator Guide

Intermediate QGIS-InaSAFE Trainer’s Toolkit - (A Guide to Facilitators)

BADAN NASIONAL PENANGGULANGAN BENCANA

2013

About Toolkit

The Intermediate QGIS- InaSAFE Toolkit is designed to prepare trainers to deliver training for QGIS users who previously followed the beginner training. The materials included will prepare trainers to conduct trainings with a variety of audiences and to cover common problems and pitfalls, and also provide trainers with the best methodologies.

When organising a QGIS-InaSAFE training, numerous factors must be considered, including the length of time you have to train, available resources, number of trainees and their technical skills. This toolkit will help trainers prepare trainings for different types of participants, but it will primarily focus on educating those with little or no experience with GPS, map-making and computers.

The purpose of this toolkit is to prepare the trainer to successfully train workshop participants in intermediate QGIS and InaSAFE.

Purpose of Workshop

This workshop is intended to achieve the following standard and basic competencies:

Standard Competency

Spatial Data Analysis using QGIS and InaSAFE for Contingency Planning

Basic Competencies

  1. Understand QGIS concepts
  2. Prepare data and keywords for InaSAFE
  3. Determine temporary IDP camp or evacuation locations
  4. Plan evacuation routes based on hazard information
  5. Calculate damage and losses

Workshop Materials

  1. QGIS Review
  2. Preparing data and keywords for InaSAFE
  3. Determining IDP Camp Location
  4. Planning an Evacuation Route
  5. Calculating Damage and Losses

Workshop Strategies

  1. Methods emphasised in this workshop are participatory teaching and active participation in all sections and activities, rather than lecture method.
  2. Participant oriented. Participants are encouraged to find and gain knowledge and skills by themselves.
  3. Trainers serve as facilitators. Trainers facilitate to help ideas in the workshop emerge from the participants, not only from trainers. However, trainers must be ready to provide necessary information when the participants need any assistance.
  4. Outcome oriented. Workshop must produce the outcomes mentioned previously.

Tools

  1. Copy of Data Analysis using QGIS and InaSAFE Intermediate Level for participants
  2. A workshop space with tables and seats
  3. Computers (one computer may be used by two participants, but it is better if one computer is used by one participant)
  4. A Projector (to present slide and demonstrate technical instructions and software)
  5. USB Flash drive(s) to transfer files and software
  6. Good internet connection
  7. Snacks and coffee for breaks

Schedule

Below is an outline of a schedule for a three day workshop that has been tested with several groups in Indonesia. You may choose to adapt and change this workshop schedule to meet your needs.

Day I:

Time Materials Activities
09.00 - 10.00 Opening and building learning contract Plenary Session
10.00 - 10.15 Break 1  
10.15 - 12.30
  1. QGIS Review
FGD and Plenary Session
12.30 - 13.30 Lunch break  
13.30 - 15.00
  1. Preparing data and keywords for InaSAFE
FGD and Plenary Session
15.00 - 15.15 Break 2  
15.15 - 15.45
  1. Preparing data and keywords for InaSAFE
FGD and Plenary Session
15.45 - 17.00
  1. Planning temporary shelter
FGD and Plenary Session

Day II:

Time | Materials Activities
09.00 - 10.00
  1. Planning temporary shelter
FGD and Plenary Session
10.00 - 10.15 Break 1  
10.15 - 11.15
  1. Planning temporary shelter
FGD and Plenary Session
11.15 - 12.15
  1. Planning evacuation route
FGD and Plenary Session
12.15 - 13.15 Lunch break  
13.15 - 15.15
  1. Planning evacuation route
FGD and Plenary Session
15.15 - 15.30 Break 2  
15.30 - 17.00
  1. Calculating damage and losses
FGD and Plenary Session

Day III:

Time | Materials Activities
09.00 - 10.00
  1. Calculating damage and losses
FGD and Plenary Session
10.00 - 10.15 Break 1  
10.15 - 12.00
  1. Calculating damage and losses
FGD and Plenary Session
12.00 - 13.00 Lunch break  
13.00 - 15.00 Practice FGD and Plenary Session
15.00 - 16.15 Break 2  
15.15 - 16.15 Practice FGD and Plenary Session
16.15 - 17.15 Evaluation and closing Plenary Session

Workshop Plan

Session 1

QGIS Review

Time : 135 minutes

Basic Competency

Understand QGIS concepts

Indicators
  1. Identify data types in QGIS
  2. Understand symbology
  3. Understand map layout
Outcomes
  1. Understand QGIS
Core Material

QGIS Review

  1. Data types in QGIS
  2. Symbolising data
  3. Map layout
Activities
Activities Methods Tools

Introduction 5’

Explain the importance of the session, objectives, outcomes and activities of the session.

Lecture Slide PP

FGD 65’

Discuss with participants:

  • QGIS data types
  • Data symbolisation
  • Map layout
FGD

Slide PP

Module 1

Debrief 60’

Review this material and answer any questions and problems that participants have encountered.

  • QGIS data types
  • Data symbolisation
  • Map layout
Lecture Q & A Slide PP
Closing 5’ Ask participants to recap the session and answer any final questions. Q & A  

Session 2

Preparing data and keywords for InaSAFE

Time : 185 minutes

Basic Competency

Preparing data and keywords for InaSAFE

Indicators
  1. Understand InaSAFE inputs
  2. Get OSM data from the HOT export server
  3. Load data into InaSAFE
  4. Add keywords
  5. Prepare the hazard layer
  6. Run InaSAFE
Outcomes
  1. Hazard impact map based on InaSAFE analysis results
Core Material

Preparing data and keywords for InaSAFE

  1. InaSAFE inputs
  2. Getting OSM data from HOT Exports
  3. Loading data
  4. Adding keywords
  5. Preparing a hazard layer
  6. Running InaSAFE
Activities
Activities Methods Tools

Introduction 5’

Explain the importance of the session, objectives, outcomes and activities of the session.

Lecture Slide PP

Review InaSAFE input data 65’

  1. Explain about preparing data and keywords for InaSAFE.
  2. Show participants how to get OSM exposure data and how to use InaSAFE to get affected buildings
  3. Q & A session for participants to ask anything about materials. Questions will be answered after presentation.
  4. Challenge participants to prepare exposure and hazard data to be processed in InaSAFE.
Lecture Q & A

Slide PP Projector Microphone

Module 2

Closing 25’ Ask participants to recap the session. Conclude by answering participant questions. Q & A  

Session 3

Determining IDP Camp Location

Time : 225 minutes

Basic Competency

Determine temporary IDP camp or evacuation locations

Indicators
  1. Develop criteria for determining an ideal IDP camp location
  2. Use geoprocessing tools
  3. Use various spatial queries: contains, within, equal, intersect and is disjoint
  4. Combine geoprocessing tools and spatial queries to select building(s) for temporary IDP camps
Outcomes
  1. Use spatial queries to determine good IDP camp locations
Core Material

Determining IDP Camp Location

  1. Geoprocessing tools
  2. Spatial queries
  3. IDP camp criteria and data
  4. Criteria #1: building must be outside affected area
  5. Criteria #2: location must have direct access to a primary/secondary road within 20 metres
  6. Criteria #3: building must have an area of at least 225 square metres
Activities
Activities Methods Tools

Introduction 5’

Explain the importance of the session, objectives, outcomes and activities of the session.

Lecture Slide PP

Input 105’

  1. Present the IDP camp scenario to participants.
  2. Explain the process of spatial analysis for identifying IDP camps, using tools such as buffer, clip, intersect, union and dissolve.
Lecture Q & A Slide PP

Practice 120’

  1. Go step-by-step through the process of identifying potential IDP camps using the sample material. Participants should follow along.
  2. Answer any questions participants have about the process.
Practice  
Closing 10’ Q & A and discussion. Q & A  

Session 4

Planning an Evacuation Route

Time : 180 minutes

Basic Competency

Plan evacuation routes based on hazard information

Indicators
  1. Understand the concept of shortest path and fastest route
  2. Use the Road Graph plugin
  3. Set up speed and road direction
  4. Determine start and destination points
  5. Conduct route analysis and selection
Outcomes
  1. Create evacuation route
Core Material

Planning an Evacuation Route

  1. Road graph plugin
  2. Editing plugin settings
  3. Choosing start and destination points
Activities
Activities Methods Tools

Introduction 5’

Explain the importance of the session, objectives, outcomes and activities of the session.

Lecture Slide PP

Input 45’

  1. Explain the process of determining a good evacuation route. Things to consider are:
    1. Make sure the Road Graph plugin is installed
    2. Explain Road Graph plugin settings
  2. Allow participants to ask questions about the material.
Discussion Slide PP Module 4

Practice 120’

  1. Demonstrate how to determine the fastest route using the example data. Participants should follow along.
  2. Ask one of the participants to present the results of the analysis, and have other participants respond.
Practice  
Closing 10’ Answer questions about the material and discuss use cases. Q & A  
Common Problems

Projection

You may need to turn off ‘On the Fly’ projection in order to use the Road Graph plugin, if the analysis does not appear after running the plugin.

Session 5

Calculating Damages and Losses

Time : 210 minutes

Basic Competency

Calculate damage and losses

Indicators
  1. Understand the definition of damages, losses and their calculation based on community exposure data
  2. Understand damage and losses assessment values based on BNPB and BPBD
  3. Make a damage and losses map
  4. Calculate damage area
  5. Manipulate attribute data of affected features to obtain damage values for each object
  6. Manipulate attribute data of affected features to obtain loss values for each object
  7. Group attribute data for administrative areas (hamlet village, subdistrict)
  8. Combine attribute data for administrative areas (hamlet village, subdistrict)
  9. Present damage and loss values using charts
Outcomes
  1. Calculate damages and losses in QGIS
Core Material

Calculating Damages and Losses

  1. BPBD damage assessment guide
  2. Damage and losses assessment map
  3. Calculating damage area
  4. Calculating damages using the Group Stats plugin
  5. Calculating losses
  6. Calculating losses using the Group Stats plugin
  7. Joining data
  8. Creating a chart
Activities
Activities Methods Tools

Introduction 5’

Explain the importance of the session, objectives, outcomes and activities of the session.

Lecture Slide PP

Demo and Practice 180’

  1. Explain the definition of damage and losses assessment (DALA), DALA benefits and examples of DALA that are already used by some organisations/agencies to calculate post-disaster losses.
  2. Give an example calculation of damage and losses that will be completed together with participants. It is recommended to use the existing training data.
  3. Use the Group Stats plugin to calculate damage and losses by village.
  4. Explain how such a DALA calculation can be used to help in drafting a disaster contingency plan.
Discussion Slide PP Module 5
Closing 10’ Conclude the session on DALAs. Discuss and answer questions about the session. Q & A  
FAQ (Frequently Asked Questions)

How do we get data that can be used for the calculation of damages and losses?

Data can be typically be obtained from the relevant national agencies. In Indonesia, for example, it can be obtained from BNPB and BPBD.